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2008
Brochure
(pdf format)
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for
Local Authorities, Government Departments, Agencies, Police Services and all Public
Authorities
 CONFERENCE and EXHIBITION
4-5 June 2008
(Sponsored by the National Archives)
Venue | Brochure
and booking form | Hotels | Travel
Chairman's Introduction
 New technologies, new challenges
2008 is a time of rapid change in Information and Records Management. New technologies such as social networking and Blogs and Wikis are changing the way electronic content is created and managed and posing new challenges for corporate records management.
New approaches to electronic preservation and new services are beginning to offer new options for information lifecycle management including electronic archiving and shared electronic records management services. New codes of practice, new standards and new assessment processes are being introduced in the public sector.
Against this background more public bodies then ever before are taking steps to improve their records management policies and procedures, and a growing number are investing in new systems and taking a corporate approach to information and records management. But securing the resources and budget needed is very challenging in the current climate and how do you make sure you are following best practice and develop a future-proof solution?
Best practice, latest trends
This conference shows you where you can turn to for support both today and in the future. It will update you with the latest best practice guidance for all aspects of information and records management and the latest trends in the marketplace including new platforms for content management, collaboration and enterprise search, and new guides to specifying your requirements and meeting future challenges.
Comprehensive programme
We have common and specific interests in the public sector so we have keynote sessions in the morning and breakout sessions and focus groups in the afternoon so you can tailor your two day learning experience to exactly meet your interests. Discussion sessions ensure you can put your point of view and get fully involved in the debate. We also have a free exhibition running alongside the conference with a wide range of solution and service providers in attendance.
Case studies from central government, local authorities, universities, agencies and police forces mean all your sector specific issues and concerns will be covered.
Sponsored by The National Archives
I would like to thank colleagues from The National Archives for supporting this event and for their valuable input to the final programme. We all very much look forward to seeing you in Hatfield in June.
Tony Hendley, Conference Chairman
Who should attend
- Records managers
- Information managers
- Compliance managers
- FOI managers
- Project managers
- Consultants
- ECM / EDRM suppliers
- Knowledge managers
- Content managers
- E-business strategists
- Archivists
- Business process analysts
- All those involved in developing information and records management policies and procedures and researching, procuring and implementing EDRM
and ECM solutions in public authorities
Free Exhibition
A free exhibition runs alongside the conference and features the leading suppliers to public authorities of electronic document, records, content and BPM and collaborative products and services. This is a valuable opportunity to see the latest products in action and to discuss your requirements.
The exhibition will be open to delegates and visitors throughout the two-day conference. If you are too busy to attend the conference but would like to visit the free exhibition, please come along. No conference registration is required for admission but please complete the Exhibition section of the booking form so we can have your entrance pass ready.
Exhibitors who attended last year’s event include:
Avanquest Solutions  CC Data Cimtech Fabasoft Fujitsu Europe Hyperwave In-Form Consult InoTec UK/SunRise Imaging Intandem Software Solutions Lockheed Martin UK Meridio Objective Corporation OIT UK Open Text Paralogic Service Solutions Scan Optics Serengeti Systems Tower Software Transworld Digital
2008 Programme
| Wednesday 4 June
Morning
Session |
| 09.00 |
Registration and coffee.
Eexhibition opens |
| 09.30 |
Chairman’s
introduction
Tony Hendley, MD, Cimtech Ltd |
| 09.35 |
Successes and challenges in setting standards. Realistic information and records management goals for public bodies and providing support. Carol Tullo, Director, Information Policy and Services, The National Archives. |
| 10.05 |
Developing platforms for electronic content and records management—a review of the marketplace. Tony Hendley, Managing Director, Cimtech Ltd. |
10.30 |
Managing digital information and records—where are we going?Eleanor Russell, Information Strategy Advisor, The National Archives. |
| 11.00 |
Coffee and exhibition visit |
| 11.30 |
MoReq2 and the future for information and records management. Why do we need another so-called standard like MoReq2? What is its relevance in the UK? Marc Fresko, EDM and ERM Consultancy Services Director, Serco Consulting. |
| 12.00 |
Records Management 2.0—meeting future challenges. Steve Bailey, Records Management, JISC infoNet. |
12.30 |
Discussion |
| 12.45 |
Lunch and exhibition visit |
|
Wednesday 4 June
Afternoon Session (Track A) |
|
14.00 |
Chairman’s introduction
Howard Davies, Head of Information Management Consultancy Unit, The National Archives.
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|
14.00 |
Implementing EDRM with SharePoint 2007—how far can you go? Practical experiences and a demonstration.
Roger Smethurst and Chris Edwards, DEFRA. |
|
14.40 |
Developing and implementing a business classification scheme/file plan in a complex organisation.
Marlize Palmer, Departmental Records Manager, Welsh Assembly Government, and Jeff Morelli, Director JMCL Developments Ltd. |
15.20 |
Tea and exhibition visit
|
15.45 |
Developing a methodology to support effective metadata exports and imports. Richard Blake, Head of Records Management Advisory Service, The National Archives.
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|
16.15 |
EDRM—Making change work in the real world. Practical experiences, ideas, and tips for embedding your new EDRM system in your organisation.Martin Brazier, Knowledge Manager, The Crown Estate. |
|
16.45 |
Discussion |
|
17.00 |
Close |
Wednesday 4 June
Afternoon Session (Track B) |
| 14.00 |
Chairman’s
introduction
Tony Hendley, MD, Cimtech Ltd
|
14.05 |
Implementing knowledge management at Islington Council. How to integrate open-source (Alfresco) EDRM and collaborative working.
Jeremy Tuck , Chief Information Officer, Islington Council. |
14.40 |
Developing a corporate approach to information governance in Leeds City Council. Andy Nutting, Project Manager, Leeds City Council.
|
15.15 |
Tea and exhibition
visit |
15.45 |
Life after the project—implementing an EDRM at Dorset County Council. Pilots and lessons learned; corporate deployment from project to live hand over.Dr. David Reeve, Records Manager (Operations), Dorset County Council.
|
16.10 |
Sharing first-hand experience of document scanning at Lincolnshire County Council.
Phil Smelt, Lincolnshire County Council.
|
16.45 |
Discussion |
17.00 |
Close |
|
Thursday 5 June
Morning Session
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| |
KEYNOTES |
| 9.30 |
Chairman’s introduction
Richard Blake, The National Archives |
| 9.35 |
Digital continuity—creating a shared service solution to meet the challenge of protecting vital digital information from technological obsolescence. Dr. David Thomas, Director, Technology and Chief Information Officer, The National Archives. |
10.05 |
Aligning records management practice with risk and information security models. How ISO 15489 aligns itself to risk analysis techniques and the Information Security standard’s requirements (ISO 27001). Elizabeth Lomas, Northumbria University, ISO 27001 Lead Author, Chair of Society of Archivists Legislation Sub Committee.
|
10.35 |
Classification versus search. History, practice and the future for information retrieval. Paul Dodgson, Business Partner, Leicestershire County Council, and Director, Records Management Society. |
11.10 |
Coffee and exhibition visit |
| 11.40 |
Developing a changing records culture. Developing a records management service that supports a successful EDRMS implementation. Communication and marketing to manage change. Sarah Wickham, University Records Manager, University of Huddersfield. |
| 12.10 |
Developing the new Records Management Code. Susan Healy, Information Policy Consultant, The National Archives. |
12.40 |
Lunch and exhibition visit |
|
Thursday 5 June
Afternoon
Session (Focus Groups)
|
| |
Focus Groups |
|
13.45 |
Choice of three parallel groups |
|
1 |
Assessing your organisation against information and records management best practice
(i) Self assessment against the Section 46 Code. Experience of assessment and the role of self-assessment tools. Richard Blake, Head of Records Management Advisory Service, The National Archives.
(ii) Nottingham City Council’s experiences of being assessed against the RM Code and our response to the ICO practice recommendation. Michelle Price-Horn, Corporate Records and Information Manager, Nottingham City Council. |
|
2 |
Successfully managing an EDRM project.
(i) A step-by-step guide to managing an EDRM project following the JISC systems implementation toolkit. Tony Hendley, Managing Director, Cimtech Ltd.
(ii) Making the business case for EDRM.
John Walsh, Senior Consultant, Cimtech Ltd. |
|
3 |
Seamless flow in practice–managing electronic government records throughout their lifecycle.
(i) Seamless flow—from selection to preservation. Alison Heatherington, Digital Archives Analyst, The National Archives.
(ii) Transfering electronic records from our EDRM system to The National Archives via Seamless flow. Rachel Brown, Admin Services Group, Pesticides Safety Directorate. |
15.00 |
Tea and
exhibition visit |
Thursday 5 June
Afternoon Session (Focus Groups)
|
| |
Focus Groups |
15.30 |
Choice of
three parallel groups |
4 |
Developing a corporate classification scheme and file plan—theory and practice
(i) Business classification schemes—why and how. The purpose, essential requirements, features, pitfalls, benefits. Jeff Morelli, Director JMCL Developments Ltd.
(ii) Developing a corporate file plan for an EDRM implementation at Dorset County Council. Dr. David Reeve, Dorset County Council. |
| 5 |
Corporate information management in practice
(i) Supporting transformation—a truly corporate information management function? Stephen Curtis, Corporate Information Manager, Leicestershire County Council.
(ii) Meeting the challenge of MoPI (Management of Police Information) at Cambridgeshire Constabulary. Nick Sampson, Conquest Technologies, MoPI Programme Manager, and Speaker (TBA), Cambridgeshire Constabulary.
|
6 |
Electronic preservation—theory and practice
(i) Long term preservation of digital records at Norfolk County Council. Producing a corporate digital preservation policy, decision matrix and risk assessment model, cost modelling. Deidre Sharp, Corporate FOI and Records Manager, Norfolk County Council
(ii) The archiving and preservation of electronic records. Managing electronic records through their lifecycle. Alan Shipman, Director, Group 5 Training. |
16.45 |
Close of
conference |
Fees Conference, both days:
£300.00 +£52.50 VAT (Early Bird Discount)
£350.00 + £61.25 VAT (Full rate)
Conference,
one day only:
£175.00 + £30.63 VAT (Early Bird Discount)
£200.00 + £35.00 VAT (Full rate)
Conference, one half day only:
£100.00 + £17.50 VAT (Early Bird Discount)
£125.00 + £21.88 VAT (Full rate)
(Fees include lunch,
refreshments, copy of conference documentation and access to exhibition throughout
the day.)
Booking Take advantage of our Early Bird booking rates. Send us your completed booking form before 1 May 2008 and make significant savings—see booking form overleaf for details. If you book a place and your plans change, an alternative delegate is welcome. You may cancel your booking with a full refund—less 10 per cent administrative charge—provided you notify us in writing by 21 May 2008. Later cancellations will be liable for the full amount.
Click here to request further information
about this event.
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