The following information relates to the event that took place on 6-7 July 2011. Details of the 2012 event will appear here as soon as they are available.

The Future of Electronic Information and Records Management in the Public Sector, 2011

Workshops Conference Exhibition

Dates: 6-7 July 2011
Venue: Fielder Center, Hatfield, Hertfordshire
Audience: Local Authorities, Government Departments, Agencies, Health Trusts, Police Services, Further and Higher Education, All Public Authorities
Organiser: Cimtech in partnership with The National Archives

Conference Brochure (PDF)
Reserve a place online
Travel directions to Fielder Centre

Chairman's Introduction
New technologies such as social networking and cloud computing are changing the way electronic content is created and managed and posing technical challenges for corporate information and records management. The recession and cut backs in public sector budgets are causing information and records managers to rethink current practices and to look at ways of achieving more with less.

Topical workshops This year we are again running two workshops on 6th July. The first looks at the key information governance challenges facing information and records managers in 2011 and how public-sector organisations are responding to them. The second workshop reviews SharePoint 2010, which is now being widely implemented in the public sector, and looks at its potential for information and records management now and in the future. Workshops programme.

Conference programme The 2011 conference focuses on new standards and best practice guidelines for information and records management, new classification technologies and new approaches to the perennial problem of email management. There are a number of case studies from organisations who are pushing the boundaries for IRM in the public sector. We also focus on information and records management in the cloud and the potential of shared services.

To cater for common and specific interests, we have keynote sessions in the morning followed by breakout sessions so you can tailor your learning experience to exactly meet your interests. Discussion sessions ensure you can put your point of view and get fully involved in the debate. We also have a free exhibition running alongside the conference.
Conference programme AM. Conference programme PM

Tony Hendley
Conference Chairman, Cimtech

Discounts on workshops and conference
Take advantage of our Early Bird booking rates. Send us your completed booking form before 24 June 2011 and make significant savings—see brochure for details.

Who should attend
Chief information officers (CIO) records managers information managers compliance managers FOI managers IT managers project managers consultants ECM and EDRM suppliers knowledge managers content managers archivists all those involved in developing information and records management policies and procedures and researching, procuring and implementing EDRM and ECM solutions in public authorities.

Free Exhibition
A FREE exhibition runs alongside the conference on Thursday 7th July and features the leading suppliers to public authorities of electronic document, records, content and collaborative products and services. See the latest products in action and discuss your requirements with the suppliers. Exhibitors that are already booked for 2011, include:

Allied Images Aquaforest Ardington Archives Automated Intelligence Autonomy BancTec Best-Tec Box-IT Cimtech Cincom Systems (UK) Data Imaging and Archiving EDM Group ImagingXtra Information and Records Management Society Kainos The National Archives Objective Corporation OPEX Corporation Synercon Europe Sala International

2011 WORKSHOPS PROGRAMME

Wednesday 6 July Meeting Information Governance Challenges in 2011
09.00	Registration and Coffee
09.30	Chaiman's opening remarks. Richard Blake, Senior Manager Public Sector Team, Archive Sector Development, The National Archives.
09.40	The need for transformation in the public sector: challenges to traditional records management roles. Dr. David Reeve, Corporate Information Manager, Dorset County Council.
10.20	Bringing information governance centre-stage at Transport for London. Clare Cowling, Senior Information Governance Advisor, Transport for London.
11.00	Coffee
11.30	Whale oil and breakfast cereals—presenting information risk: reconciling information management risks within the information assurance domain Mark Merifield, Manager of Records and Information Services, The National Archives.
12.15	Discussion
12.30	Lunch
13.30	Delivering information governance across Leicestershire County Council and its partners. Stephen Curtis, Corporate Information Manager, Leicestershire County Council.
14.15	Information risk assessment and mitigation via information asset registers. Simon Lovett, Head of Knowledge and Information Management, The National Archives.
15.00	Tea
15.30	How to improve information and records management using only existing tools. John Walsh , Senior Consultant, Cimtech.
16.15	Discussion
17.00	Close

Wednesday 6 July Microsoft SharePoint as a Platform for Information and Records Management
09.00	Registration and coffee.
09.30	Reviewing SharePoint 2010 as a platform for information and records management. Tony Hendley, Managing Director, Cimtech.
09.40	Extending SharePoint 2010 for information governance and MoReq 2010 compliance. Simon Cole, Chief Technical Officer, Automated Intelligence.
10.15	The information workplace: the vision, the preferred approach, the potential for shared services, future plans. John Quinn, Head of Business Solutions Unit, Department for Education.
10.50	Coffee
11.20	Collaborative working at NERC: integrating Objective and SharePoint. David Thomas, Head of Information Systems and Technology, Natural Environment Research Council, and Phil Bradbury, Central Government Sector Manager, Objective Corporation.
11.55	Designing IRM solutions using SharePoint 2010—a practical example. Richard Jeffrey-Cook, Head of IRM, In-Form Consult.
12.30	Discussion
12.45	Lunch
13.30	Planning information architecture for SharePoint document and records management. Alison Gibney, Deputy Managing Director, Cimtech.
14.15	Managing a SharePoint document and records management implementation—working through the options and key decisions. Martin Driscoll , Deltascheme Ltd.
15.00	Tea
15.30	Migrating Comic Relief from a paper-based process to a semantically-enabled grant application and monitoring process running on SharePoint. Ralph Johnson, Managing Director, FelineSoft Ltd., and Paul Latham, Enterprise Platforms Manager, Comic Relief.
16.15	Discussion
17.00	Close

2011 CONFERENCE PROGRAMME AM

Thursday 7 July A.M. Keynotes Session (Plenary)
09.00	Registration and coffee. Exhibition opens
09.30	Chairman’s introduction. Tony Hendley, Managing Director, Cimtech.
09.35	Information and records management when you need it, how you need it—future directions . Oliver Morley, Chief Executive, The National Archives.
10.00	Introducing the new data sharing code of practice. Steve Wood, Head of Policy Delivery, Information Commissioner’s Office
10.30	Enterprise EDRM at the Scottish Government: lessons learned from managing a large-scale implementation. Ben Plouviez, Head of Information Services, The Scottish Government
11.00	Coffee and exhibition visit

Thursday 7 July A.M. Tracks 1 - 4
	Track 1
11.30	Digital continuity at the Welsh Assembly Government: deduplicating and classifying an unstructured email vault and shared drives. Marlize Palmer, Corporate Information Manager and DRO, Welsh Assembly Government, and Stilianos Viladis, Head of Centre for Information Operations, Newport Business School.
	Meeting the challenge of email management. Dr. Thomas Jackson, Senior Lecturer, Department of Information Science, Loughborough University.
	Discussion
12.45	Lunch and exhibition visit

	Track 2
11.30	A review of the new MoReq 2010 standard. Jon Garde, Independent Consultant and author of MoReq 2010.
	Plans for MoReq 2010 compliance testing and training. Richard Blake, Senior Manager Public Sector Team, Archive Sector Development, The National Archives, and DLM Forum
	Discussion
12.45	Lunch and exhibition visit

	Track 3
11.30	Using business classification and retention software to build the corporate classification and retention schedule of Leicester City Council. Geoff Smith, Head of Information Management, Leicester City Council, and Fiona Kearney, Regional Manager, Synercom Europe.
	Taxonomy driver—implementing and maintaining a records classification scheme in a small public-sector body. Ciaran Ward, Information Officer, Lee Valley Regional Park Authority.
	Discussion
12.45	Lunch and exhibition visit

	Track 4
11.30	Meeting transparency targets—implications for the IRM community. Amanda Spencer, The National Archives, and Roger Smethurst, Head of Knowledge and Information Management, Cabinet Office.
	Records management for a diverse digital landscape . Alison Gibney , Deputy Managing Director, Cimtech.
	Discussion
12.45	Lunch and exhibition visit

2010 CONFERENCE PROGRAMME PM

Thursday 7 July P.M. Tracks 5 - 8
	Track 5
14.00	Technology case study: implementing a records management solution at the Bank of England . David Hill, Head of Knowledge Management, Bank of Englans, and Alex Thompson, Consultant, Oyster IMS.
	Developing a holistic information and records management policy and strategy at Scottish Natural Heritrage. Alan McKirdy, Head of Information Management, Scottish Natural Heritage, and Phil Bradbury, Central Government Sector Manager, Objective Corporation.
	Discussion
15.15	Tea and exhibition visit

	Track 6
14.00	A review of ISO 30300/30301: the new Management System for Records standard. Alan Shipman, Director, Group 5 Training, and Robert Turpin, Sector Team Leader, British Standards Institution (BSI).
	Project managing the migration of adult home support workers from paper-based working to an electronic document process. Philip Smelt, Project Manager, Lincolnshire County Council.
	Discussion
15.15	Tea and exhibition visit

	Track 7
14.00	Trends in the marketplace—SharePoint 2010, shared services, IRM on the cloud, automatic classification. Tony Hendley, Managing Director, Cimtech.
	Outsourcing document and records management solutions; if plan A does not work, what about plan B? Reviewing the shared services market. Rory Staunton, Managing Partner, Strategy Partners.
	Discussion
15.15	Tea and exhibition visit

	Track 8
14.00	Digital preservation and digital continuity: the potential of EDRM platforms to facilitate the required functionality. (Outcome of a study at Lancashire County Council.) Richard Blake, Senior Manager Public Sector Team, Archive Sector Development, The National Archives, and John Walsh, Senior Consultant, Cimtech.
	EDRM in the cloud—benefits and challenges. Lorna Hermin, Managing Consultant, Kainos Software.
	Discussion
15.15	Tea and exhibition visit

Thursday 7 July P.M. Final Session (Plenary)
15.40	Chairman’s introduction. Richard Blake, Senior Manager Public Sector Team, Archive Sector Development, The National Archives.
15.45	Streamlining the appraisal of electronic records on a large-scale EDRM solution. Hilary O’Flynn, Knowledge and Information Management Projects Manager, Department for Business, Innovation & Skills (BIS).
16.15	Virtual reality: how to ensure the digital government record survives . Julia Stocken, Head of Information Management and Practice, The National Archives.
16.45	Discussion
17.00	Close of conference

FEES

Workshops only (Wednesday 6 July):
£160.00 +£32.00 VAT Early Bird Discount
£190.00 + £38.00 VAT Full rate

Conference only (Thursday 7 July):
£200.00 + £40.00 VAT Early Bird Discount
£225.00 + £45.00 VAT Full rate

Workshops plus conference (6-7 July):
£330.00 + £66.00 VAT Early Bird Discount
£380.00 + £76.00 VAT Full rate

(Fees include lunch, refreshments, a copy of the proceedings and (7 July only) access to exhibition throughout the day.)

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The Future of Electronic Information and Records Management in the Public Sector, 2011